About Us

NopaLeadership is a dynamic, growing training and coaching firm specializing in leadership and team development.

Sammelplatz is a gathering place for community-minded entrepreneurs in the heart of New Braunfels. We offer offices and conference room rentals to area small businesses with the goal of fostering connections with others and serving the community with intention.

We're a small but passionate team committed to providing exceptional value and support to our clients. As we expand, we're looking for a highly organized, proactive, and versatile Administrative Assistant and Project Coordinator to play a crucial role in our day-to-day operations and contribute to our continued success serving the missions of both NopaLeadership and Sammelplatz.

About the Role

We are seeking a highly motivated and detail-oriented individual to join our team as an Administrative Assistant and Project Coordinator. This multifaceted role requires excellent organizational, communication, and technical skills. You will be responsible for a wide range of administrative tasks, supporting our social media presence, office assistance, and assisting with project management to ensure smooth and efficient workflows within both of our businesses. This is an exciting opportunity for someone who thrives in a fast-paced startup environment and enjoys wearing multiple hats.

This is a part-time position working roughly 20 hours per week, with the potential for the role to grow into a full-time position.

Responsibilities

Administrative Support (Approximately 50%):

• Manage the booking for the shared conference spaces, including communication with potential clients, setup, and booking software.

• Create and distribute weekly communication to office tenants.

• Manage and maintain automations and ensure that data flows properly through the workflows.

• Manage inventory for the office building (i.e. toilet paper, coffee, cleaning supplies, etc.).

• Serve as the contact person for tenants for maintenance requests and problems.

• Handle incoming and outgoing communications, including phone calls, emails, and mail.

• Provide front desk support, including welcoming and directing visitors and accepting packages.

• Schedule and coordinate meetings, appointments, and travel arrangements, as needed.

• Prepare agendas for facilitated events, take meeting minutes, and follow up on action items.

• Assist with the creation of documents, presentations, and reports.

• Manage client databases and ensure data accuracy.

• Work with outside vendors as needed for maintenance of the building (housekeeping, City of NB for trash, pest control, contractors for building maintenance).

• Complete minor building tasks such as changing air filters, descale coffee maker, etc.

• Provide general administrative support to the coaching team.

Marketing Management (Approximately 25%):

• Marketing for shared conference spaces, to include social media posts, creation and delivery of flyers/brochures to related businesses, etc.

• Create engaging and relevant content (text, images, and basic videos) that aligns with our brand voice and target audience.

• Assist in the development and implementation of social media strategies across various platforms (e.g., Instagram, Facebook) and in conjunction with our extended marketing team on YouTube and LinkedIn messaging and videos.

• Schedule social media posts using scheduling tools (e.g., Facebook Suite) each week for NopaLeadership and Sammelplatz, respectively.

• Monitor social media channels for engagement, comments, and messages, and respond appropriately.

• Track and analyze social media performance metrics and provide reports.

• Stay up-to-date on social media trends and best practices.

• Help develop downloadable assets (design, verbiage, and distribution).

• Manage workflows, forms, and subscribers/tags in our email system, Kit.

• Develop ongoing nurture sequences, including copy, automation setup, and snippet creation in Kit.

• Take photos of events and post/tag each company in a reasonable amount of time post-event.

• Maintain and update, as needed, the NopaLeadership and Sammelplatz websites on Squarespace.

• Help with blog creation from content produced by Carol, the CEO, each month to share on the website and social media.

Project Management Support (Approximately 25%):

• Assist in the planning, execution, and monitoring of various business projects (e.g., new program launches, marketing campaigns, website updates).

• Create and maintain project timelines, task lists, and deadlines.

• Communicate project progress and potential roadblocks to the team.

• Coordinate with internal team members and external vendors as needed.

• Organize project-related documents and resources.

• Follow up on project deliverables and ensure timely completion.

• Utilize project management tools (e.g., ClickUp) to track progress and manage tasks.

• Travel, as needed, to collect data and take notes during strategy sessions, compiling the notes afterward.
  

Qualifications

• Experience (1-3 years) as an administrative assistant or similar role, preferably in a small business or startup environment.

• Strong organizational and time-management skills with the ability to prioritize tasks and meet deadlines.

• Excellent written and verbal communication skills.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Experience managing social media platforms for business, including content creation and scheduling.

• Familiarity with basic project management principles and tools.

• Ability to work independently and as part of a team.

• Strong attention to detail and accuracy.

• Proactive and resourceful with a problem-solving attitude.

• Ability to work on a Mac computer.

• A passion for leadership development and Strengths is a plus.

• Experience with Kit (formerly Convert Kit), Click Up, and Canva is a plus.

• Available to travel up to 15% of the time for assistance with strategy session facilitation.

Bonus Points For:

• Experience with graphic design tools (e.g., Canva).

• Experience with website platforms (e.g., Squarespace).

What We Offer:

• The opportunity to be a key contributor to a growing company.

• A dynamic and supportive work environment.

• Opportunities for professional development and growth.

• The chance to make a real impact on the lives of our clients.

To Apply:

Please email your resume and a cover letter outlining your relevant experience and why you are a great fit for this role to carol@nopaleadership.com.